medicine expiry date tracking7 min read
Are Expired Medicines Eating Into Your Pharmacy's Profits?
Avoid dead inventory with Ferbz's expiry tracking
12%GST on most medicines
0%GST on essential drugs
11thGSTR-1 filing deadline
₹40LGSTIN mandatory above
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As a pharmacy
As a pharmacy owner in a Tier 2 city, Rajesh is no stranger to the daily grind of managing his store. With a steady stream of customers coming in for their daily medication, he has to ensure that his shelves are always stocked with the necessary supplies. However, Rajesh has been noticing a significant problem that has been eating into his profits - expired medicines. Every month, he finds himself throwing away a substantial amount of stock that has crossed its expiry date, resulting in a loss of around ₹10,000 to ₹15,000. This not only affects his bottom line but also takes up valuable space in his store that could be used to stock newer, more profitable items.
The problem is exacerbated by the fact that Rajesh has to manually track the expiry dates of his medicines, which is a time-consuming and laborious process. He spends around 30 minutes every day going through his inventory, checking the expiry dates, and making a note of the ones that are near expiration. This process is not only tedious but also prone to errors, which can result in expired medicines being sold to customers, potentially harming their health.
Moreover, the GST regulations in India require pharmacies to maintain accurate records of their inventory, including the expiry dates of medicines. Failure to do so can result in penalties and fines, which can further dent Rajesh's profits. As a pharmacy owner, Rajesh is well aware of the importance of maintaining accurate records, but the manual process of tracking expiry dates is taking a toll on his business.
The problem of expired medicines is not unique to Rajesh's pharmacy. According to industry estimates, the average pharmacy in India loses around 5-7% of its revenue due to expired stock. This translates to a significant amount of money, especially for smaller pharmacies that operate on thin margins. The issue is further complicated by the fact that pharmacies have to deal with a wide range of products, each with its own expiry date and GST rate. For instance, most medicines are taxed at 12% GST, while essential medicines like insulin and oral rehydration salts are exempt from GST.
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How Pharmacy Owners
How Pharmacy Owners Manage This Today
Pharmacy owners like Rajesh can take several steps to manage the problem of expired medicines without relying on software. Here are some practical steps they can take:
- Maintain a manual inventory register: Pharmacy owners can maintain a manual register to track the inventory levels of their medicines, including the expiry dates. This can be done using a simple notebook or a spreadsheet.
- Use Excel to track expiry dates: Pharmacy owners can use Excel to create a spreadsheet that tracks the expiry dates of their medicines. This can be done by creating a table with columns for the medicine name, batch number, expiry date, and quantity.
- Create a WhatsApp group for staff: Pharmacy owners can create a WhatsApp group for their staff to remind them of the expiry dates of medicines. This can be done by creating a group and adding all the staff members to it.
- Make phone calls to suppliers: Pharmacy owners can make phone calls to their suppliers to check the expiry dates of the medicines they have supplied. This can be done by maintaining a list of suppliers and their contact numbers.
- Use paper registers to track sales: Pharmacy owners can use paper registers to track the sales of their medicines, including the expiry dates. This can be done by maintaining a register for each medicine and updating it every time a sale is made.
However, these methods have their limitations. For instance, maintaining a manual inventory register can be time-consuming and prone to errors. Using Excel to track expiry dates can be useful, but it requires a certain level of technical expertise. Creating a WhatsApp group for staff can be useful for reminders, but it may not be effective for tracking expiry dates. Making phone calls to suppliers can be time-consuming and may not always yield accurate information. Using paper registers to track sales can be useful, but it may not provide a comprehensive view of the inventory levels.
It's also important for pharmacy owners to be aware of the GST regulations that apply to their business. For instance, pharmacies with a turnover above ₹40 lakhs are required to have a GSTIN, which is mandatory for filing GST returns. Pharmacies can also use the Composition Scheme if their turnover is below ₹1.5 crore, but this means they cannot issue tax invoices. Monthly GST filing is also required, with GSTR-1 to be filed by the 11th of the following month and GSTR-3B to be filed by the 20th.
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How Ferbz Solves
How Ferbz Solves This
Ferbz's expiry tracking feature is designed to solve the problem of expired medicines by providing pharmacy owners with a simple and effective way to track the expiry dates of their medicines. The feature allows pharmacy owners to enter the expiry dates of their medicines and receive reminders when the expiry date is near. This can be done by creating a digital inventory register that tracks the expiry dates of all the medicines in the store.
The expiry tracking feature replaces the need for manual inventory registers, Excel spreadsheets, and WhatsApp groups. It also eliminates the need for phone calls to suppliers and paper registers to track sales. With Ferbz, pharmacy owners can track the expiry dates of their medicines in real-time, receive reminders when the expiry date is near, and take action to prevent expired stock from accumulating.
By using Ferbz's expiry tracking feature, pharmacy owners like Rajesh can save around 30 minutes to 1 hour every day, which can be used to focus on other aspects of the business. They can also reduce the amount of expired stock they throw away, which can result in significant cost savings. For instance, if Rajesh can reduce his expired stock by just 10%, he can save around ₹1,000 to ₹1,500 per month.
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Frequently Asked Questions
Ferbz's expiry tracking feature works by allowing pharmacy owners to enter the expiry dates of their medicines and receive reminders when the expiry date is near. The feature is designed to be simple and easy to use, and it can be accessed from the Ferbz dashboard.
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Get Started with
Get Started with Ferbz
If you're a pharmacy owner looking to solve the problem of expired medicines, sign up for a free trial of Ferbz today. With Ferbz, you can track the expiry dates of your medicines, receive reminders when the expiry date is near, and take action to prevent expired stock from accumulating. Visit https://dashboard.ferbz.com/ to sign up for a free trial, or contact support@ferbz.com to learn more about how Ferbz can help your business.
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